About the records

Administrative Information

19/045 was originally vol. 44, #7-12. On 13 May 2003 it was put with 19/44 (and now all years are together as one item, and the volume numbers equate to the series number). As a consequence, item id A0655 was reused with further processing in series 19. Files were physically renumbered according to the new sequence during re-boxing.

A1234 has been deleted as a duplicate, 13 May 2003.
A1315 has been deleted as a duplicate, 15 May 2003.
A1450 has been deleted as dubious, 15 May 2003.
A1553 has been deleted as a duplicate, 15 May 2003.
A1642 has been deleted as a duplicate, 15 May 2003.
A1643 has been deleted as a duplicate, 15 May 2003.
A1644 has been deleted as a duplicate, 15 May 2003.
A1645 has been deleted as a duplicate, 15 May 2003.
A1646 has been deleted as a duplicate, 15 May 2003.
A1647 has been deleted as a duplicate, 15 May 2003.
A1648 has been deleted as a duplicate, 15 May 2003.
A1649 has been deleted as a duplicate, 15 May 2003.
A2020 and A2128 have been deleted as the same duplicate, 16 May 2003.
A2018 has been deleted as a duplicate, 16 May 2003.
A2130 has been deleted as a duplicate, 16 May 2003.
A2019 has been deleted as a duplicate, 16 May 2003.
A2013-A2017 has been deleted as duplicates, 19 May 2003.
A1714-A1715, A1672-A1675 has been deleted as duplicates, 19 May 2003.
Series 065-069 have been deleted as duplicates, 19 May 2003.

Problems discovered in the database during reboxing 12-16 May 2003 stem back to 1997 when ASAP archivist Christopher Jack and Lisa Cianci failed to manage versions of the database; Christopher Jack was not working on the current version of the RACI data and reprocessed a number of records, in particular the Victorian branch minutes and some card indexes, into new series. As a consequence a number of duplicates have been removed from the Inventory database. A number of erroneous decisions were made in assigning items to series, and these have been corrected.

• The collection is comprised of records from 49 accessions. The codes used to uniquely identify each accession range from RACI1986-001 to RACS1997-008.
• The records have been allocated to 139 series. The codes used to uniquely identify each series range from 001 to SA023.
• Through the processing of the records, 18 provenance entities were identified. The codes used to uniquely identify each provenance entity, i.e. records creator or custodian, range from 001 to 018.
• The inventory covers 4,025 items, and may include records of continuing value, records sentenced for destruction and records that have been destroyed. The codes used to uniquely identify each inventory item range from A0001 to A3170. The total collection occupies 5,972 linear cm of shelf space (or its equivalent).
• The documentation of the records at inventory level started on 9 August 1994. The latest additions were made on 17 May 2007. The latest modifications were made on 2 April 2008. This collection profile was updated on 2 April 2008.